How will video conferencing be managed?
· All videoconferencing equipment in the classroom must be switched off when not in use and not set to auto answer.
· Equipment connected to the educational broadband network should use the national E.164 numbering system and display their H.323 (JVCS) venue name.
· External IP addresses should not be made available to other sites.
· Videoconferencing contact information should not be put on the school website.
· The equipment must be secure and if necessary locked away when not in use.
· School videoconferencing equipment should not be taken off school premises without permission.
· When a videoconference lesson is being streamed live across the internet written permission should be given by all sites and participants.
· Students should ask permission from the supervising teacher before making or answering a videoconference call.
· Videoconferencing should be supervised appropriately for the students’ age.
· Only key administrators should be given access to videoconferencing administration areas or remote control pages.
· Unique log on and password details for the educational videoconferencing services should only be issued to members of staff and kept secure.
· When recording a videoconference lesson, written permission should be given by all sites and participants. The reason for the recording must be given and the recording of videoconference should be clear to all parties at the start of the conference. Recorded material shall be stored securely.
· Videoconferencing is a challenging activity with a wide range of learning benefits. Preparation and evaluation are essential to the whole activity.
· If third party materials are to be included, check that recording is acceptable to avoid infringing the third party intellectual property rights.
· Establish dialogue with other conference participants before taking part in a videoconference. If it is a non school site it is important to check that they are delivering material that is appropriate for your class.